Document Scanning in Liverpool
UK Document Management have the ability to scan any size of document up to 42” wide and our document scanning in Liverpool covers every possible size, shape or colour you may be looking to convert to an electronic image. Whether it’s colour, black & white or grey scale we can easily adapt our processes to meet your needs.
Large backlogs, smaller projects, one off conversion or as an on-going requirement. Our experienced team can make it happen on time whilst maintaining the highest quality and integrity.
There are several advantages to using our document scanning services including:
• Our use of PDF images utilising the latest OCR technology means no expensive licences or software and minimal input from your own IT team.
• Once indexed with your chosen key field indicators the addition of OCR means any text information whether that be alpha or numeric can be searched across a number of records, a single file or an entire database. Meaning our document scanning process makes it much easier for you and your staff to find documents in the future and frees up space in your workspace.
• We are happy to complete a document scanning sample free of charge using your own documents to demonstrate the ease at which you can now search and locate business critical information from your desktop.
The Benefits of Document Scanning in Liverpool
What Documents can be scanned?
We can scan anything from a tiny till receipt to an oversize A0 drawing in black and white, greyscale or colour
Typically the type of document we scan are:
Quality and Audit Documents
Planning and Building Control Files
GNR's and Delivery Notes
What Type of Companies Have We Provided Document Scanning For?
We scan for every possible industry sector possible but have vast experience of the following:
How can we be sure of a quality service?
We are fully accredited to ISO 9001:2015 quality assurance standards and work within all guidelines of PD0008:1999. With this and our own ever evolving quality checks you can be assured of the best possible quality every time.
Sounds good, so how will the process work?
We would arrange a suitable date and time with yourselves for the collection of your files.
Upon arrival at your premises we would carefully box your files (if required) using our own staff and boxes (no customer staff required, except for supervision) this process would be done with the minimum of disruption.
We would then load our van with the boxes taking care that your files are never left unattended, once loaded we would issue you with a collection note and the van would then return directly to our secure conversion facility.
Once your files arrive at our conversion facility, they are booked in via our ISO9001:2015 quality system. All boxes are clearly labelled with unique job reference, customer name and box count.
We provide our customer base with a retrieval service when necessary during the conversion period.
Scanning and Indexing process
Prior to any document scanning project commencing all documents will require preparation, this is when we will de-staple, unfold, and repair the documents prior to scanning. We would also remove and label any large format drawings so they can be scanned on our large format scanner.
The documents will then be scanned using auto colour where necessary to make sure any boundaries, red areas or photographs are correctly captured.
Any large format drawings or oversized documents can also be scanned in colour (if required) and merged at the end of the small format file.
File Indexing and Categorisation
Once the documents have been scanned, we will index each document by your required fields, for example, project number, project name, to enable quick retrieval.
OCR Process (Optical Character Recognition)
The Scanned PDF files will then be OCRED, this allows you to search for any text – alpha or numeric within any document or group of documents to make it even easier to find what you are looking for.
Return of Electronic Images
The scanned document images will then be returned by hand on DVD or a memory stick to yourself on a prearranged date and time.
In accordance with our ISO 9001:2015 quality accreditation our quality department will check each file for quality and clarity and integrity prior to despatch with a job number, customer name, and expected return date.
Destruction of Original Paperwork
Once the documents have been scanned the original documents will be stored for up to three months after the electronic files have been returned. This can be extended if required, we would then ask you for permission to destroy the original files (they will not be destroyed without your prior permission). Once we have your permission the file will be cross shredded to European and ITAR standards prior to recycling.
Can I try before I buy?
Yes simply call us on 01625 574499 to arrange a free consultation and free scanned sample of your own documents. We pride ourselves on providing a high quality finish whenever carrying out document scanning and we are more than happy to show you a sample of our work before anything is agreed.
If you are looking for an experienced document scanning team in Liverpool get in touch with us today.
Being the 5th largest metropolitan areas in the UK there are many health care centres, government body offices and financial companies that require document services. We provide our vital services throughout Liverpool and the surrounding areas, ensuring every one of our customers receives a top quality service no matter their needs.
With great links via the M62 and rail links to the rest of the UK Liverpool has grown to become a popular location for businesses to set up offices. Whether financial, retail or government based the local business of Liverpool have many needs when it comes to the storage and converting of documents and paperwork. So, whether our clients need a bulky backlog of sensitive documents digitising or they want us to complete a one off scanning of office documents to free up office space.
Get in touch with our expert team about our document scanning services in Liverpool, we can offer you any advice you may need about your exact needs or a free quote.
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