Many businesses now use document scanning to improve staff morale and productivity. It’s not unusual to see organisations scanning invoices, streamlining HR record management and even going paperless. They no longer see document scanning as a luxury or afterthought but rather as an essential tool to improve business efficiency.
There are a number of reasons as to why document scanning has become a popular way to improve staff morale and productivity, such as;
Ease of Access to Information
It is not unusual for staff to spend hours each day simply trying to locate the physical information they need even for the most basic of tasks. For example someone in your HR department needs access to a number of employment contracts. They will likely have to go cabinet to cabinet throughout the office until they find all of the files. That’s not even taking into account files that have been misfiled or left out on someone’s desk which can lead to significantly longer retrieval times.
Digitising your documents eliminates all of this wasted time, your documents can be stored in a central location or in a database giving you access in a matter of mouse clicks. Simply search your electronic document archive from the comfort of your desk with no need to get up to find or return the documents you need. More time on core responsibilities and less time spent on tedious file retrievals will lead to happier staff.
A lot of businesses are prone to hoarding large amounts of paperwork, sometimes by choice but often unintentionally. They just can’t afford to have their staff sorting documents when they are already spending so much time just finding the information they need. It is not uncommon for piles of letters, documents, and other files to accumulate on desks and around working areas. This clutter not only distracts staff, it also effects levels of productivity as staff spend their time working around the clutter.
Going digital and getting rid of the documents that are cluttering your office space will mean there will be less visual stimuli to distract your staff and take away their focus. They will be free to concentrate on the task at hand and process the information in a more effective manner. Meaning your staff will be less frustrated and will have a more positive working environment.
Free up space
Once you have implemented a document scanning service and de-cluttered your office you will be left will lots of extra space. While your staff enjoy higher levels of morale and productivity you will have more opportunities for growth using the freed up space. A business that is growing is going to have a much more positive atmosphere than one that is stagnating under the inefficiencies of paper archives.
Improve Staff Morale and Productivity With UK Document Management
UK Document Management are one of the UK’s leading providers of document scanning services. For over 10 years we have been helping businesses all over the UK to improve staff morale and productivity.
We offer a ‘one stop shop’ service for document scanning meaning we can collect, scan, index and destroy your documents.
Having your document scanned with us requires minimal involvement, simply tell us your requirements and when you want your documents collecting and we will do the rest. We can even empty and box the documents in your filing cabinets saving your staff from this tedious task.
Call now on 01625 574499 or 0800 049 9744 to learn how to improve staff morale and productivity with our document scanning services.