Microfilm Scanning in Birmingham

UK Document Management have the ability to scan all types of microfilm and microfiche in Birmingham. 16mm or 35mm roll film, microfiche jackets and aperture cards can easily be converted to PDF or TIFF formats.

Since the 1970s companies and organisations have used microfilm to combat the need for bulky paper filing systems.

However, the introduction of electronic scanning saw a shift in preference, microfilm of all types can be difficult to view, print or retrieve from.

Identifying your micro form images

Microfilm Reel or Roll Film 16mm/35mm

16mm Microfilm will often be in a small box (usually black) or in a hard case (often buff in colour), each 16mm reel can hold up to 2500 images, 16mm film holds original documents which were A3 or below, a master film will be grey/black in colour and a copy film will be deep blue which is commonly known as a diazo. Scanning the master film will always give you the best result, but both can be scanned.  35mm Microfilm will also be found in a black box with a flip lid it would have been used to film any image over A3 in size and again the master would be grey/black whilst the copy would be deep blue in colour.

Microfilm jackets / Microfiche 16mm/35mm

Microfilm jackets are generally 6 x 4 in size and contain microfilm images in rows, (known as channels) a 16mm jacket will have capacity for 5 rows and a 2 channel jacket which holds 35mm film will have two rows.  Each jacket will have a strip across the top which will have been indexed by the original file/folder information – it may also say 1 of 3, 2 of 3 etc which indicates the size of the original file exceeded one jacket and was continued across a number in the same sequence as the original paper record.

The colours of the film will mirror that of roll film (see above) and again the better images are generally reproduced from the master.

It was also possible to microfilm in colour, and although rare this can be reproduced when scanning the original microfiche or film

Combination jackets/ Combination fiche

Combination jackets are made up of both A4 images (16mm) and over A3 images (35mm) and have one channel which holds the 35mm images and three channels which hold the 16mm images. They were most commonly used for planning applications, building control files and project files.  Typically the combination jackets forms the first part of the file, whilst the remaining microfilmed images are housed in two channel (35mm) or five channel jackets (16mm) and will hold the 1 of 5, 2 of 5, 3 of 5 indicators – this was done to minimise the amount of jackets used to complete a full file.  Once scanned in sequence your electronic images will mirror the original file.

Aperture cards

Aperture cards are used for single drawings and are typically 6 inches in length.  Each card will be indexed by the drawing number sometimes including the sheet number, revision number etc, however, some also have punch holes which indicate information relating to the drawing held on each card.  These aperture cards can be scanned and indexed from either the card or the original drawing or plan contained on each.

Computer output microfilm (COM)

Computer output microfilm or COM was produced in the early days of computers,  when storage space was expensive so information which needed to be retained was downloaded onto computer files and transferred to com fiche or com rolls each roll would hold circa 5000 images and each fiche 278 images.  

Microfilm reader printers became expensive to buy or maintain and their availability has reduced significantly.

The use of effective microfilm scanning services brings new life to archive microfilm records and removes the issues now associated with a microfilm legacy;

Microfilm will degrade over time
Requires significant space to store
Has no ability to share the information
Equipment can be difficult to source and maintain
Limited compliance and disaster recovery

In certain instances when the microfilm is still of a good quality the use of OCR technology can also be applied bringing a significant increase in accessibility of information from your microfilm library.

Many clients have described the electronic image from microfilm as being significantly better in quality, clarity and integrity.

Please contact us to speak with one of our experienced consultants to see how we can help your organisation.

Situated at the centre of the West Midlands Birmingham is seen as one of the main hubs in the UK. With it's great links to other places it makes it a common stop off point for commuters from all over the country. It is served by a number of motorways and is home to the famous Spaghetti Junction.

We provide our document services throughout the Birmingham area and can customise our services to suit your needs exactly. There are several major National Health Service hospitals throughout Birmingham, meaning the need for sensitive document services is prevalent in the City centre and the surrounding areas. The Queen Elizabeth Hospital, adjacent to the Birmingham Medical School in Edgbaston, is home to the biggest critical care unit in Europe, and also houses the Royal Centre for Defence Medicine, which specialises in treating military personnel injured in conflict zones. Whether our clients need sensitive information digitising then shredding or the hard copies retaining to be returned we can take on any size job.

Our team are used to working with a wide variety of clients so get in touch now for microfilm scanning in Birmingham, call 01625 574499 now for a free quote.

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