Compliance & Certification
UKDM have been established since 2006 and have a management team who boast over 25 years of industry experience.
Working with leading names from across all industries and organisational types, we treat Confidentiality, Quality and Integrity as the three key principles associated with any project we undertake.
Certified to ISO 9001:2015 we create a full audit trail for every job we complete.
We adhere to the Code of Practice contained in PD 0008:1999 for legal admissibility of information stored on electronic document management systems.
For UK Document Management customer service and quality are amongst the most important principles that under pin our company ethos.
Our customers expect only the highest levels of service and quality of electronic images created and we intend to give them that. Having achieved our latest ISO9001:2015 accreditation it was very important to demonstrate that quality remains a vital part of each process we complete, from initial telephone call through to our invoice on completion we have a full audit trail of every job we undertake.
By strictly following our ISO procedures we believe that it will continually improve our customers experience and confidence, giving them peace of mind when choosing UK Document Management as their scanning provider.
Every step is clearly documented and audited against its predecessor ensuring we can easily identify each and every job as it makes its way through our processing facility and ultimately back to you our customer with complete confidence.
Regular management and review meetings give us the opportunity to discuss further improvements and potential costs saving to us and to you.
Many of our clients work as Tier 1, Tier 2 and supply chain to aerospace, nuclear and pharmaceutical and UKDM adhere to all main principles under ITAR regulations for sub licensee of document management services provision.
An ICO Data Protection Registered Company all staff are expected to complete a certificate of confidentiality in their terms of employment alongside DBS checks.
New GDPR Data Protection Legislation – Are you ready?
The General Data Protection Regulation or GDPR is a new policy which becomes enforceable in May 2018.
With fines which can be as much as 4% of global turnover the need to ensure effective control and protection of records relating to any European Citizen has never been greater.
Effective use of secured electronic records help to meet these stringent and potentially costly regulations.
Robust and secure IT systems already allow you to track and control how data is viewed, managed and secured – but what about those paper files you still hold – who controls/manages and tracks them and the way they are used or viewed.
UK Document Managements’ use of industry standard PDF images allows you to convert paper records and hold them securely and in a managed manner to meet these new guidelines. You control them via your existing IT security protocols, upload and back up this vital information whilst controlling and tracking access.
The use of data masking or pseudonymised data is made that much easier when the records are held electronically. The aim of applying pseudonymisation is to help protect file confidentiality (by reducing the potential identifiability of the data collected, held and disseminated ) whilst still enabling the datasets to be used.
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